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Last updated: 16/10/2025

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At The Mindful Gaming CIC (“we”, “us”, “our”), your privacy is important to us.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website [insert website URL], make purchases, participate in events, or interact with our services.

By using our website or providing your information, you agree to the practices described in this Policy.

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1. Who We Are

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The Mindful Gaming CIC is a registered Community Interest Company (CIC) in the United Kingdom.

Registered name: The Mindful Gaming CIC
Company number: [Insert Company Number]
Registered office: [Insert Address]
Email: [Insert Contact Email]

We promote mental wellbeing and mindful engagement with gaming through workshops, community projects, and digital resources.

2. What Information We Collect

 

We may collect and process the following types of personal data:

Information You Provide Directly

• Contact details: name, email address, postal address, phone number

• Account information: username, password (if applicable)

• Payment details: billing address, payment confirmation (processed securely by third-party payment providers)

• Event participation: registration details, attendance, feedback

• Communications: messages, enquiries, or support requests you send us

Information We Collect Automatically

When you visit our website, we may collect:

• IP address and approximate location

• Browser type and device information

• Pages visited, time on site, and navigation paths

• Cookies and similar technologies (see Section 8)

Sensitive Data

We generally do not collect sensitive personal data (such as health or ethnicity).
If you voluntarily share sensitive information — e.g. in wellbeing workshops — it will be handled with strict confidentiality and only with your explicit consent.

3. How We Use Your Information

We use your personal data to:

• Provide and manage our services, workshops, and events

• Process payments, donations, and bookings

• Respond to your enquiries or support requests

• Send updates, newsletters, or resources (only if you opt in)

• Improve our website, outreach, and community impact

• Comply with legal, financial, or regulatory obligations as a CIC

We will never sell your personal information or share it for marketing purposes unrelated to our work.

4. Legal Basis for Processing

We process your personal data under one or more of the following lawful bases:

• Consent — where you’ve agreed (e.g. to receive newsletters)

• Contract — when it’s necessary to deliver a service you’ve requested

• Legal obligation — to meet our regulatory or financial duties

• Legitimate interest — to manage operations, events, and communications in ways that benefit our community while respecting your rights

You can withdraw consent at any time by contacting us at [insert email].

5. How We Store and Protect Your Data

We take appropriate security measures to protect your information, including:

• Secure cloud storage and encrypted systems

• Limited staff access on a need-to-know basis

• Regular data protection training and policy reviews

We retain your data only as long as necessary for the purposes outlined in this Policy or as required by law.

When no longer needed, data is securely deleted or anonymised.

6. Sharing Your Information

We may share your information with:

• Service providers who process data on our behalf (e.g. payment processors, email platforms)

• Event partners or venues (only when essential for booking or attendance)

• Regulatory bodies (if legally required)

All partners and processors are required to handle your data in compliance with UK GDPR and our data protection standards.

7. Your Rights

Under the UK GDPR, you have the right to:

• Access your personal data (request a copy)

• Correct inaccurate or incomplete data

• Delete your data (“right to be forgotten”)

• Restrict or object to processing

• Data portability — request your data in a transferable format

• Withdraw consent at any time

To exercise these rights, contact us at [insert contact email].
We aim to respond within 30 days of receiving your request.

If you believe we’ve mishandled your data, you have the right to complain to the Information Commissioner’s Office (ICO):
https://www.ico.org.uk/

8. Cookies and Website Tracking

Our website uses cookies to enhance functionality and understand how visitors use the site.

Cookies are small files stored on your device. They help us:

• Remember your preferences

• Analyse web traffic and improve performance

• Manage secure areas like online checkout or member login

You can manage or disable cookies in your browser settings.
For more details, please see our [Cookie Policy] (if applicable).

9. Email Newsletters and Marketing

If you opt in, we may send you occasional emails about:

• Mindfulness and gaming resources

• Upcoming events and workshops

• Community projects and updates

You can unsubscribe at any time by clicking the link in the email or contacting us directly.

10. Children’s Privacy

Our services are not aimed at children under 13.
If you are under 13, please do not provide personal information without parental consent.
If we discover that we have collected such data without consent, we will delete it promptly.

11. Changes to This Policy

We may update this Privacy Policy periodically.
Any changes will be posted on this page with an updated “Last updated” date.
Significant updates will be communicated through our usual contact channels.

12. Contact Us

If you have questions or concerns about this Privacy Policy or your data, please contact us:

📧 mindfulgamingcic@gmail.com
📍 12 Ridgewood Avenue, Edenthorpe, Doncaster, DN3 2JP
🏢 Company Number: 15690426